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Students who are sponsored by a third party including companies, school districts, governmental agencies, or a branch of the U.S. military, may be eligible to have all or a portion of their semester bill sent directly to the sponsor for payment. The Office of the Bursar must have a Letter of Authorization or Purchase Order on file (agency instructions below) before any award can be processed. Once the credit has been processed on the student account, an invoice will be sent to the sponsor for payment and is due upon receipt.

Please Note: A credit will be processed on the student account within two business days of receipt of the Letter of Authorization or PO; please allow additional time during peak processing times. The credit on the student account does not mean that the Office of the Bursar has received payment from the sponsoring agency; it means an authorization to invoice that agency has been received. Authorizations received after the fee payment deadline are subject to late fees and will be the responsibility of the student.

If the agency/sponsor does not pay the amount as previously authorized, UAA will void the credit on the student account and the student will be responsible for paying the remaining balance.

Billing Procedures for Agencies/Sponsors:

There is no standard form, as each agency has different information required for billing purposes. Some companies will write an official letter stating what they are willing to pay. Others use our standard Third Party Billing Authorization electronic form. Regardless of the format, all contracts or letters must include the following information:

• Agency/sponsor email address (to set up in the Sponsorpoint software)
• Agency/sponsor name and contact information
• Date the award applies to (e.g. Fall 2023, Spring 2024, etc.)
• Purchase order number (for government contracts)
• Specific charges to be covered (e.g., tuition, fees, books, etc.)
• Student’s 8-digit UAID number and name or list of students that will be covered

Please submit all authorizations to uaa_agency3pb@alaska.edu by the published fee payment deadlines for students to avoid late fees. To ensure authorizations are processed in time and the student has enough time to pay any remaining charges, we ask that authorizations be submitted at least a week before the fee payment deadline.

When Will Billings be received?

Approximately midway through the semester, UAA will finalize the semester bill for your Agency to pay. We use our partner- Touchnet  software for billing. This tool provides a transparent, user-friendly, and efficient way to view and pay your bills. All transactions are posted electronically whether through ACH/EFT  or via Credit Card. The software is secure and easy to use.

What is Sponsorpoint?

 We use a third-party partner - Touchnet software to prepare and send out billing information to Agencies. Some key features that Sponsorpoint offers are:

• Statements and payment history can be viewed in real-time 24/7
• Payments can be made online in real-time using a credit card or ACH/EFT
• Provides Remittances to specify payment intent if your organization is unable to post electronic payments
• Improves data security
• Offers self-service information for sponsors
• Sponsors can invite others within the organization to view and pay on invoices

If you have more questions regarding Sponsorpoint, please get in touch with Agency uaa_agency3pb@alaska.edu.
Instructions on first-time setups can be found here Step-by-Step Sponsorpoint Instructions

Ways to Pay Your Invoice:

UAA is striving to get all our Agencies into the Sponsorpoint software for ease of electronic payments. If your organization is unable to pay via electronic funds (card or ACH payments), you may send paper checks to:

UAA Office of the Bursar
ATTN: Cashiering

PO Box 141609

Anchorage AK 99514

 

 

Veteran Billing

Chapter 31 and Benefits

Students who are using Veteran Education Benefits Chapter 31 or Chapter 33 will need to ensure that they have completed all requirements with the VA and have completed an Education Benefits Certification Request each semester with UAA’s Military & Veteran Student Services. Students who do not complete all requirements before published fee payment deadlines may be subject to late fees. Payment for these chapters comes directly to UAA for certified courses.

Military Billing and Tuition Assistance
Chapters 30, 35, and 1606

Students who are using these chapters are responsible for paying their student accounts by published fee payment deadlines. Payments for these chapters go directly to the student. More information for these chapters can be found on UAA’s Military & Veteran Student Services.

Tuition Assistance

The Tuition Assistance program provides educational assistance to active-duty military members. Eligible service members could be funded up to $250 per tuition credit hour. Please note that these funds do not cover any course or lab fees. For additional information or questions regarding specific tuition assistance limits, visit your local Education Center or refer to the Military Programs website.